Being practically organised is essential for high productivity. There are quite a number of practical ways to stay organised at work, regardless of whether you are a student, or a corporate worker...
Use a notepad Having a notepad helps when taking note of minor details. It is easy to forget the execution of minor details; however you can refer back to your notepad to get information while you are busy with bigger tasks at work. Using a notepad will help you clear the clutter on your “to do” lists easily. A personalised notepad is even better!
Categorise your tasks
If you don’t categorise your tasks, you may end up doing things in a somewhat awkward manner, so it is a good idea to create a priority list comprising of urgent, less urgent and non-urgent tasks. Devote more time to the urgent and less urgent tasks before executing non urgent tasks.
Procrastination will only force you to postpone tasks. The more you procrastinate, the more work you pile up for yourself. It will make life a lot easier if you execute a task you can do now, now; rather than postpone it until later and make things harder for yourself.
Delegate some of your tasks
When you try to do too much at one time, you may end up making avoidable mistakes. If possible, try to delegate some of your tasks to colleagues, and friends who can handle such tasks accordingly.
Eliminate unnecessary distractions while working
Distractions are your worst enemy when working, so turn off your phone and shut down your computer (if they are not needed). Maybe even lock your door for a while in order to achieve your tasks.
Break down your goals and tasks into realistic and systematic tasks
Take some time to break complex tasks into smaller units before tackling them. You should have more success tackling many simple tasks rather than making fruitless efforts trying to comprehend and complete complex tasks as a whole.
Work in 60-90 minute intervals
Experts on work psychology have revealed that the best possible way to stay mentally alert and work more productively is to take a few minutes break after every 90 minutes. Our bodies rhythm is such that fatigue normally sets in after an hour of doing mentally demanding tasks, so taking intermittent breaks can help restore energy levels.
Commit your undivided attention to one particular task at a time
It is better to accomplish a few things effectively in a day than try to complete many tasks in a day with possible mistakes to deal with later on, so focus your attention on one particular task at a time.
Spend your leisure time relaxing and not working
Make sure you relax when it’s time to take a break. That is the best possible way of restoring your mental alertness.
Refer back to your notepad list
Your notepad “to do” list will guide you in checking for the next task to be completed. Don’t forget to keep referring to it - and enjoy the satisfaction of ticking each task off as you complete it!